Instructions on How to Reserve a Room

  1. From the list provided on the Meeting Room Reservations page, select the library where you want to make the reservation.
  2. If you want to reserve a room at Lexington Park, please be aware this library has three different meeting rooms plus two rooms can be combined for one large room.  On the left side of the calendar, check the box or boxes of the rooms you would like to view for availability.  Hit the refresh button and the calendar will automatically show the room(s) you selected.
  3. From the drop down menu at the top of the calendar select the month that you wish to make the reservation.  The screen will automatically change to that month.
  4. Double click on the day (number) you wish to make the reservation.  A list will appear that has the day broken down in increments of 15 minutes.  Highlighted times are reserved and unavailable.  Times available will have check boxes on the left and a status of open.
  5. Click on the box of the start time you wish to reserve the room and then on the box of the end time. The program will automatically fill in the slots between the selected times. Please remember to include any setup and take down times in your reservation.
  6. Scroll down to the bottom of the page and select “Continue” to go to the next page.
  7. Complete all the fields on the Room Request Contact Information Page and click on the “Verify Request” button at the bottom of the page.
  8. A review of your request will appear.   Scan the information to be sure it is correct.  If it is correct, click on the “Submit Request” button.  If it is incorrect, either hit the “cancel” button or use your back button to return to the previous screen to change the incorrect information.  Once the information is changed, click on the “Submit Request” button.
  9. You will receive an e-mail stating that the library has received your request.
  10. Once staff has approved your request, you will receive another e-mail stating that your request has been approved.
  11. If you are a business, the request will not be approved until payment for the reservation is received.  It will remain as pending so that no one else can take your time slot.

Click the BACK button on your browser to return to the Meeting Room Reservations Page.