St. Mary’s County Library is committed to protecting the privacy and security of your personal data. This privacy policy explains how we collect, use, store, and share personal information during our recruitment process.

Information We Collect

When you apply for a position with us, we may collect the following personal data:

• Contact details (e.g., name, email, phone number)
• Resume/CV and cover letter content
• Employment and education history
• Professional licenses or certifications
• Skills, qualifications, and references
• Interview notes
• Right-to-work documentation (e.g., ID, passport)
• Background check results
• Any other information you provide during the recruitment process

How We Use Your Information

We use your personal information for the following purposes:

• To assess your qualifications and suitability for a position or any other future positions
• To contact you about the status of your application
• To schedule interviews
• To conduct background or reference checks
• To comply with legal or regulatory obligations

By submitting your personal information, you have consented to our use for recruitment purposes.

Accuracy of the Information You Provide

You are responsible for the information you provide and ensuring that it is accurate.

How We Share Your Personal Information

We may share your information with:

• Internal HR and hiring teams
• Third-party service providers (e.g., recruitment platforms, background check companies). Users should be aware that third-party websites have their own privacy policies and should proceed accordingly.
• We share information where necessary to comply with applicable law.

Data Retention

We retain applicant data for as long as necessary to fulfill the purposes for which we collected it, for legitimate business reasons, or as required by law.

• For successful candidates: your data becomes part of your employment record
• For unsuccessful candidates: we keep your data in case of future opportunities unless you request deletion sooner

Your Rights

You have the right to:

• Request correction or deletion
• Withdraw consent at any time
• Lodge a complaint with a supervisory authority

To exercise your rights, please contact us at accounting@stmalib.org.

Data Security

We implement appropriate and reasonable technical and organizational measures to protect your personal data against unauthorized access, loss, or misuse which includes only allowing authorized hiring teams access to applicant data. See our HR/Payroll company’s information security controls.