Meeting Rooms

Meeting Room Reservations

The meeting rooms can be used  by individuals, organizations, and businesses who agree to observe the rules and whose activities will not adversely affect the library operations.  There is no fee for non-profit organizations and government agencies.   For-profit businesses are charged a fee. 

Check the Calendar and Make a Reservation Online:
Charlotte Hall Library Meeting Room new window
Leonardtown Library Meeting Room new window
Lexington Park Library Meeting Rooms new window

 

 Policy

  • Meeting rooms are for use by the St. Mary’s County Library for library meetings and other library-sponsored programs.  The Library also welcomes use of its meeting rooms by individuals, organizations and businesses who agree to observe the rules and whose activities will not adversely affect the library operations.
  • There is no fee for non-profit organizations and government agencies.  There is a fee for businesses.
  • Meeting rooms are available on a first come, first serve basis, regardless of the beliefs and affiliations of their members.  Granting of permission to use library facilities does not constitute an endorsement of the users or their beliefs.
  • Every effort will be made to guarantee a reservation; however, the library reserves the right to change or cancel a reservation to accommodate a library function, renovation or construction, power failure, or emergency closure.  The library will make every effort to provide adequate notice and will attempt to find the most convenient alternate date or suggest another location.  The Library has the right to cancel or deny future booking requests and existing contracts for any individual or group which violates stated policy, regulations or procedures. 
  • The meeting rooms are not available for fund-raising programs, except by the Library and the Friends of the Library.  There will be no sales of products or services and no collection of admission fees, except for continuing education programs in which admission fees cover the cost of supplies and materials.  The Library has the right to allow admission charges and/or the sale of products by any entity presenting a program sponsored by or in cooperation with the library.  The rooms may not be used for purely social purposes which include but are not limited to parties or entertainment. 
  • Upon request, the contact name and telephone number on a reservation will be provided to customers unless stated otherwise in the NOTES section at the time of your reservation request.
  • Exceptions to this policy must be approved by the Library Director.

 

Fees for businesses

  • One meeting room:  $25 per hour or portion thereof
  • Use of both meeting rooms (A & B) at the Lexington Park Library is considered two (2) meeting rooms.

Fees must be paid no later than 10 days after the initial request or 48 hours before the scheduled meeting, whichever comes first.  If the fees are not received within this time frame, the booking will be cancelled by the library.  If the business or individual cancels the use of the room less than 48 hours before the meeting, a $25 administration fee will be retained by the library.  Additional fees will be returned.  There will be no refund of the reservation fee for groups who cancel meetings without notifying the library.  Full refunds will be given if the library is closed or the meeting room becomes unavailable due to adverse weather, power failure, building renovations, etc.  All refunds must be requested in writing by the person who made the reservation.

Checks should be made payable to St. Mary’s County Library.  Fees can be paid at any library branch, at the Administration Office in the Leonardtown Library or mailed to:

Meeting Room Reservations
St. Mary’s County Library
23250 Hollywood Road
Leonardtown, MD 20650

Rooms and Capacities

All meeting rooms have Wi-Fi.

Charlotte Hall

  • Capacity:  83 chairs & 14 tables
  • DVD/VCR/TV
  • LCD Projector-contact branch in advance
  • Laptop-contact branch in advance
  • Podium
  • White Board

 

 Leonardtown:

  • Capacity:  75
  • DVD/VCR/TV
  • LCD Projector-contact branch in advance
  • Laptop-contact branch in advance
  • Podium
  • White Board

 

Lexington Park-3 meeting rooms

Two smaller rooms (Room A & B) or combined into one large room

  • Capacity:  Room A or B–68 chairs & 11 tables or Room A & B combined-136 chairs and 22 tables
  • Audio/Video Teleconferencing with multiple site capability (in Room A only)
  • Simultaneous video display in both rooms when combined
  • HD projection system on oversized screens
  • Podiums with Integrated AV control for easy self-service of sound and projector.  Each has a Blu-ray player (also plays DVDs)
  • Microphones:  stationary, handheld and lavalier
  • Kitchenette–pass through to Room B

 

Longfellow

  • Capacity:  One conference table with 12 chairs
  • Projection system
  • Audio

 

 

Meeting Room reservations can now be made through December 31st of the current calendar year. Reservations will be accepted as of 9:00 AM on September 15th of the current calendar year for dates in the next calendar year. Requests made for the next calendar year before that date will automatically be declined.