Meeting Rooms

Meeting Room Policy Changes

Effective April 1, 2016, all meeting rooms at all branches will no longer be available after hours to any group or individual. All meeting rooms will close with the branch.

New meeting room hours will follow the current hours for the library:
Monday – Thursday, 9 a.m. – 7:45 p.m.
Friday – Saturday, 9 a.m. – 4:45 p.m.
Sunday, 1 p.m. – 4:45 p.m. at Lexington Park branch only.

If you have scheduled a meeting in 2016 past April 1, 2016 and planned to stay after closing, please be aware that you will need to adjust your reservation so that the meeting room can close with the library. If you would like to adjust your reservations, please email meetingroom@stmalib.org.

Effective immediately the library meeting room reservation calendar will allow NEW reservations to be made up to four months in advance. For example: On February 1, 2016, reservations in February, March, April and May 2016 will be available. On March 1, 2016, reservations in March, April, May and June 2016 will be available.

If you have reserved a meeting room as of January 19, 2016, the library will honor reservations previously assigned through December 31, 2016 with the awareness that the meeting rooms will close with the library.

If you have any questions or concerns about this new policy, please contact Laura Boonchaisri at lboonchaisri@stmalib.org or call 301-475-2846, ext. 1007.

Check the Calendar and Make a Reservation Online:

Charlotte Hall Library Meeting Room external link

Leonardtown Library Meeting Room external link

Lexington Park Library Meeting Rooms external link

The meeting rooms can be used  by individuals, organizations, and businesses who agree to observe the rules and whose activities will not adversely affect the library operations.  There is no fee for non-profit organizations and government agencies.   For-profit businesses are charged a fee. 

Please note: The first time you reserve a meeting room, you will receive an email from evancedrooms.com asking you to confirm your email address. By clicking the link in the email, you will continue to receive confirmation/cancellation emails. If the link has expired, and you want to continue receiving email confirmations, please email us.

 

Meeting Room Policy

  • Meeting rooms are for use by the St. Mary’s County Library for library meetings and other library-sponsored programs.  The Library also welcomes use of its meeting rooms by individuals, organizations and businesses who agree to observe the rules and whose activities will not adversely affect the library operations.
  • There is no fee for non-profit organizations and government agencies.  There is a fee for businesses.
  • Meeting rooms are available on a first come, first serve basis, regardless of the beliefs and affiliations of their members.  Granting of permission to use library facilities does not constitute an endorsement of the users or their beliefs.
  • Every effort will be made to guarantee a reservation; however, the library reserves the right to change or cancel a reservation to accommodate a library function, renovation or construction, power failure, or emergency closure.  The library will make every effort to provide adequate notice and will attempt to find the most convenient alternate date or suggest another location.  The Library has the right to cancel or deny future booking requests and existing contracts for any individual or group which violates stated policy, regulations or procedures. 
  • The meeting rooms are not available for fund-raising programs, except by the Library and the Friends of the Library.  There will be no sales of products or services and no collection of admission fees, except for continuing education programs in which admission fees cover the cost of supplies and materials.  The Library has the right to allow admission charges and/or the sale of products by any entity presenting a program sponsored by or in cooperation with the library.  The rooms may not be used for purely social purposes which include but are not limited to parties or entertainment. 
  • Upon request, the contact name and telephone number on a reservation will be provided to customers unless stated otherwise in the NOTES section at the time of your reservation request.
  • Exceptions to this policy must be approved by the Library Director.

 

Fees for businesses

  • One meeting room:  $25 per hour or portion thereof
  • Use of both meeting rooms (A & B) at the Lexington Park Library is considered two (2) meeting rooms.

Fees must be paid no later than 10 days after the initial request or 48 hours before the scheduled meeting, whichever comes first.  If the fees are not received within this time frame, the booking will be cancelled by the library.  If the business or individual cancels the use of the room less than 48 hours before the meeting, a $25 administration fee will be retained by the library.  Additional fees will be returned.  There will be no refund of the reservation fee for groups who cancel meetings without notifying the library.  Full refunds will be given if the library is closed or the meeting room becomes unavailable due to adverse weather, power failure, building renovations, etc.  All refunds must be requested in writing by the person who made the reservation.

Checks should be made payable to St. Mary’s County Library.  Fees can be paid at any library branch, at the Administration Office in the Leonardtown Library or mailed to:

Meeting Room Reservations
St. Mary’s County Library
23250 Hollywood Road
Leonardtown, MD 20650

Rooms and Capacities

All meeting rooms have Wi-Fi.

Charlotte Hall

Charlotte Hall Meeting Room  PDF File

  • Capacity:  83 chairs & 14 tables
  • DVD/VCR/TV
  • LCD Projector-contact branch in advance
  • Laptop-contact branch in advance
  • Podium
  • White Board

 

 Leonardtown

Leonardtown Meeting Room  PDF File

  • Capacity:  70 chairs, 8 tables-30×72(banquet), and 2 tables- 18×95(seminar)
  • DVD/VCR/TV
  • LCD Projector-contact branch in advance
  • Laptop-contact branch in advance
  • Podium
  • White Board

 

Lexington Park- 3 meeting rooms

Lexington Park Meeting Rooms PDF File

Two smaller rooms (Room A & B) or combined into one large room

  • Capacity:  Room A or B–68 chairs & 11 tables or Room A & B combined-136 chairs and 22 tables
  • Audio/Video Teleconferencing with multiple site capability (in Room A only)
  • Simultaneous video display in both rooms when combined
  • HD projection system on oversized screens
  • Podiums with Integrated AV control for easy self-service of sound and projector.  Each has a Blu-ray player (also plays DVDs)
  • Microphones:  stationary, handheld and lavalier
  • Kitchenette–pass through to Room B

 

Longfellow

  • Capacity:  One conference table with 12 chairs
  • Projection system
  • Audio